Preparing a Mailing

Taking the time to properly prepare your mailing can save you money and help us process your mailing more quickly.

Tips for Preparing a Mailing:

• Consult us about mail piece design early in the process. We will gladly review a preliminary design of your mail piece to ensure that it meets postal regulations. There is no charge for this service.



• Consider using our mail list verification service. For a small fee, we will correct address information—eliminating duplicates and updating ZIP Codes—and sort your mail according to USPS requirements.



• Make sure you are using the proper postage imprint.



• Follow our addressing guidelines.



• Save on postage costs by sending your mail via Nonprofit Standard Mail whenever possible.



• Include the proper meter card with your mailing, if necessary.



• Separate your outgoing mail into the proper categories: international, domestic, and campus. (Campus mail should be separated by campus location and then by building within each campus.)



• Refer to the Hazardous Materials Shipping Guidelines (pdf) if you are shipping hazardous materials.