|PENN STATE MULTIMEDIA & PRINT CENTER|
Large mail pieces must be properly labeled to receive correct rates
If an office is sending out nonprofit/bulk mailings and addressing the flats with Avery labels, it is very important that the address labels are placed to the right of the envelope. Labels that are in the center may be refused by the United States Post Office, or charged first class rates instead of nonprofit/bulk rates.
The new standards apply to all flats mailed at certain prices. Some of the adjustments include address style, spacing, location and font size. There will be a cost issued on mailings with incorrect labels and improperly located addresses. These changes affect mailings like magazines and large envelopes, as well as others. Flat Rate Mail Requirements
For questions, please contact campus addressing offices by calling 814-863-0956.
Offices can reduce, reuse and recycle through Multimedia Print Center
Penn State's Multimedia Print Center (MPC) is offering three new ways for campus departments to be environmental. These programs make recycling and reusing office materials easier than ever, and will hopefully encourage University employees to "green" some of their routines.
MPC is now recycling toner cartridges. When a cartridge is empty, employees can place it in the new cartridge's box and leave the box in their office's mailroom to be picked up. Empty toner cartridges from IKON, Ricoh, Canon and multifunction devices that are not currently being recycled by General Stores, or another vendor, are accepted. Empty cartridges are picked up during the regular mail run and returned to MPC for recycling. For further information, contact Sue Houck at (814) 863-1464 or email@example.com.
While offices are recycling printer cartridges, they also can take part in MPC's "Reuse the Box" program. MPC shipment boxes stamped with a "reuse" emblem can be flattened after use and left in mailrooms to be picked up during regular mail delivery.
Along with its recycling efforts, MPC is reusing materials by renting poster boards to departments for short-term displays. The boards, which are similar to displays found in exhibitions and conferences, can be rented by faculty, students and other presenters. This program can help save money and reduces waste for multiple departments across campus.
The display boards are modular and can be set up in many different layouts. MPC can coordinate the arrangement with instruction from the renter, as well as take them down. For details and scheduling, contact Linda Lykens at (814) 865-7544 or firstname.lastname@example.org.
Printable Mail Forms Now Available Online
The Penn State Addressing, Mailing, & Delivery Services is replacing its old meter mail cards with online barcoded mailing forms.
When sending U.S. Postal Service, International, and/or UPS mailings, Penn State offices can now conveniently fill out mail service forms online and print out the form to affix to their bundles.
Multiple entries can be filled out on each form and one form entry is required for each bundle. The switch to online forms makes billing easier and reduces the use of paper.
Detailed, easy-to-use directions are available online on how to fill out and print a mail form. A mail meter card must be included with all mailings.
For more information on Penn State Addressing, Mailing, & Delivery Services, visit http://www.multimediaprint.psu.edu/addressing/.
Penn State Mail Offers Address List Cleanups to Save Money
Penn State Addressing, Mailing, & Delivery Services is suggesting that University offices sending bulk mail provide an electronic file of addresses to review in order to remove or update invalid addresses.
With access to the United States Post Office's address database, the unit can save Penn State offices money by eliminating return costs. Costs from returned mail will be charged to that office's budget. Returned letters are charged forty-two cents each and there is an eighty-three cent charge for flats. By updating mail lists, the unit can eliminate invalid addresses and save on return costs.
If departments choose to not have Addressing and Mailing clean their lists, and still use avery labels, then their mailing will have to go first class. Departments will no longer be able to address their own mailings and send them out nonprofit or bulk through what are called "preaddressed mailings." The United State Postal Service (USPS) will monitor the CFS unit—which is where undeliverable mail goes or mail that needs to be forwarded.
If the USPS finds that customers are sending out bulk mailings without an endorsement or even with an endorsement and stating that their list is clean and pieces end up at the CFS unit, the customer will be charged first class postage, in addition to postage they already paid for it go out "bulk."
Contact Manager of Addressing, Mailing, & Delivery Services with any questions. For more information on Penn State's Addressing, Mailing, & Deliver Services, visit http://www.multimediaprint.psu.edu/addressing/